Most people running businesses know how software license compliance can at times be challenging. Things even get more convoluted when you toss in other technologies like cloud and virtualization. You will find the tips in this article useful if avoiding software trouble sounds like something you would want.
Misuse by employees is part of the reasons why businesses overuse software licenses after they either intentionally or unintentionally fail to comply with license guidelines after installing. A common occurrence is when staff intentionally use pirated software and others who opt to even share software copies hence not obeying the terms and conditions. Ensure that all staff refrain from unauthorized software installation if you desire to keep issues at bay.
Virtualization is making inroads in the business world and this isn’t shocking now that it keeps expenses at bare minimum as there is no need to buy new hardware from time to time. With server virtualization comes a new set of rules in most cases. In order to avoid getting into the bad books of your vendor, familiarize yourself with virtualization licensing rules.
It is along the same lines that cloud computing has made license compliance a tricky affair. There are many benefits that come with cloud technology but the party could be brought to an abrupt end should you fail to be cautious. Cloud technology somewhat transitions substantial powers from the IT department to the end use who is probably not familiar about licensing restrictions.
According to experts, a good number of workers admit to sharing log in information. This is in actual sense a non-issue for the better part of vendors now that they will have no issue with account sharing though they will ask for resources consumed payment, a good example being the space the user consumes. On the other hand, some vendors will take offense when accounts are shared as this is what they will consider as an act of software piracy. Make inquiries about this before employees make a habit out of username/password sharing.
Oversight is an important aspect of business operations and the same goes in this case. Make sure that compliance isn’t placed at the back seat by way of tracking the use of software. Professionals advice that audits need to be done from time to time so as to identify any mistake way before the vendor.
An ideal method to simplify auditing matters is putting in place a central software repository. This can be a big time and money saver as you will be able to easily access all your licenses should the vendor request for an audit. If you have no idea how to go about this, you will like what software escrow service has to offer. Read this in case you need more information about this.